Journals

Journals automation will save up to 50 % compared to manual processing.

Does your company still do manual journals? You are not alone, and doing them is boring, arduous, time-consuming and prone to errors. Journals makes entering manual journals easy and fast. Manual journals are validated already during creation. Their data is checked against the data in the enterprise resource planning (ERP) system. You can focus on more important tasks.

Manual journals

You have an easy, Excel-based template that contains all the fields you need for making entries. You can set header-level data to be mandatory, optional or filled automatically. In the row-level data, select the accounting segments that your accounting concept requires. You can handle tax accounting in journals or use your ERP. All pick lists are obtained straight from your ERP. You get a much higher quality of entries as the data is validated against your ERP rules.

Templates

Are your entries usually based on a monthly report or budget? Forget about manually entering figures! Just add the report you use to a template and your receipts are automatically created based on the accounting rules you have specified. You can use Templates together with our Closing and Continuous Accounting solution that automatically retrieves, updates and stores the report for you. What if you could forget about the manual entry of expense transfers, cash transactions and other entries for different companies and dates? No problem. Aico’s built-in expense templates handle that as well. The system automatically allocates the entries for you.

Accruals and reversals

You can easily define an automatic reversal date for a journal already when creating an entry. The accrual you specified will be automatically reversed on the date you specified. With just one click, you can create a reversal voucher based on the original voucher. This makes dealing with errors very efficient. Just add the date when you want the entry to be made. The original voucher and reversal voucher are linked and the reversal can be easily viewed.

Recurring entries

Recurrence rules automate the allocation of expenses and profits to correct periods. There’s no need to connect allocations to specific months. They can be completely dynamic. You can make modifications on the fly, so that your changes will only affect one entry – or the entire remaining period of allocation. You can also specify whether the allocation will be reversed and, if so, when. The approver can approve each voucher separately or approve the entire rule in one go.

Overall summary

In the overview, you can see the vouchers of all the companies that you have been granted access to. The list shows extensive data on vouchers, their creators, approvers, their status and attachments. At a glance you can see if all the vouchers in that month have been processed, their approval status, and whether vouchers have been transferred to bookkeeping. Colour highlights draw your attention to the most important data.

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Jani Martikkala

Vice President, Aico
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Eero Sulasuo

Senior Sales Manager
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